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A supplier is a company you buy parts from. Purchase orders reference a supplier, and supplier part numbers connect a supplier’s SKU, units, and cost to a part in your Parts Library.

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Create a supplier

  1. In ION, go to Supply Chain > Suppliers.
  2. Click Create Supplier.
  3. Enter a Name. This field is required.
  4. Optional: Fill in Contact Name, Email, Phone, Address, and Description.
  5. Click Create Supplier.
To create or update many suppliers at once from a CSV file, use the Suppliers importer. See Supplier imports.

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Edit a supplier

  1. In ION, go to Supply Chain > Suppliers. Use the search box to filter by supplier, contact, email, or phone.
  2. Click into the Contact, Email, Phone, Address, or Description cell and type. ION saves the change automatically.
If your org has added custom attributes to suppliers, they show as extra columns in the table by default, and you edit them the same way. See Custom attributes. In the Suppliers table, click a supplier’s Supplier Parts, Purchase Orders, or Parts Inventories count to open a summary of those records.

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Add a supplier part number

A supplier part number links a part to a specific supplier’s SKU, and carries the supplier’s unit of measure, conversion factor, and cost. You add it from the part, not from the Suppliers page.
  1. In ION, open the part in the Parts Library.
  2. Open the Suppliers card on the part.
  3. Click Add Supplier Part.
  4. In the Create Supplier Part dialog, fill in the fields. All fields are required except Cost.
    • Select Supplier: pick the supplier.
    • Supplier Part Number: the supplier’s SKU.
    • Supplier Part Units: the unit the supplier ships in, such as Reel, Drum, or Each.
    • Unit of Measure Conversion Factor: how many of the part’s stock units are in one supplier unit.
    • Cost: what this supplier charges per supplier unit, in your org’s default currency.
  5. Click Save.
In the Suppliers card, you can edit an entry’s units, factor, and cost inline, or delete an entry. Clearing the Cost field leaves the entry with no cost rather than setting it to 0, and a negative cost is rejected. For how the conversion flows through purchasing, receiving, and inventory, see Unit of measure conversions. The cost also shows in the Supplier Part # picker on a purchase order line. Selecting a supplier part doesn’t fill in the line’s unit cost.