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Receiving turns a supplier shipment into part inventory. You receive against an ordered purchase order, and ION opens a receipt that captures the identity of the arriving units: serial number, lot number, and put-away location. Completing the receipt creates the inventory records that the rest of ION draws on. A receipt is also where incoming inspection begins. When a received part requires an inspection, ION holds the new inventory and creates the inspection run automatically, so the two steps stay linked on the same record.

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Receipts and PO status

One PO can produce many receipts, and one receipt can cover many PO lines. As you receive lines, the PO status advances on its own to Partially Received while lines remain and to Received once every line is received or canceled. For the flow, see Receive parts. The fields a receipt asks for depend on the part’s tracking type: serial number for serial parts, lot number for lot parts, and location for anything that lands in inventory. Purchases with no part, such as services, skip these fields because nothing physical is tracked. See Purchase types.

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Incoming inspection

A part requires incoming inspection through its part-procedure relationship, where you mark an inspection run as required and approve the relationship. From then on, receiving that part creates an inspection run on the receipt. While the run is open the inventory sits at WIP, and it becomes Available when the run completes. Inspection results stay on the inventory record for traceability. For the steps, see Run incoming inspections.